Smart Tasks

How Smart Tasks work

Ranksphere reviews the data available for each location and creates tasks based on issues or opportunities it finds.

You can view them from the Smart Tasks tab inside a location. The number beside the tab shows how many tasks are still open.

Each task explains what needs attention, why it matters, and what you can do next.

Where your tasks come from

Smart Tasks may be created from:

• Google Business Profile details, such as a missing website, incomplete information, or an incorrect primary category
• Local ranking scans, including weak visibility or gaps for a particular keyword
• Reviews that have not received a response
• Competitors ranking above the business in parts of the selected area

When you add a new location, you may also see setup tasks to help you get started, such as adding keywords, checking profile details, or responding to reviews.

Ranksphere updates your tasks as new data becomes available and after each ranking scan.

Task priority

Each task has a priority level to help you decide what to work on first:

• Critical — Needs immediate attention
• High — An important issue to address
• Medium — Recommended, but not urgent
• Low — A useful improvement to consider

Your task list is arranged by priority, with the most important tasks shown first.

What you’ll see inside a task

Open a task to see:

• Why it has been recommended
• The steps needed to complete it
• The expected impact
• An estimated time to complete it
• The location or keywords it relates to
• A due date, when one applies

Smart Tasks only recommend SEO actions. They will not suggest fake reviews, misleading business information, keyword stuffing, or categories that do not match the business.

Manage your tasks

For each task, you can:

• Mark it as completed once the work is finished
• Snooze it for seven days and return to it later
• Ignore it when it does not apply

Some tasks will close automatically when Ranksphere detects that the issue has been resolved. For example, a task about an unanswered review may be completed after the review receives a response.

Use the filters at the top of the page to view:

• To Do
• New
• Later
• Completed
• Ignored

Your highest-priority open task may also appear on the location Overview page.

Who can access Smart Tasks

Workspace Owners, Admins, and Members can view and manage Smart Tasks for the locations they can access.

Guests cannot see Smart Tasks by default. A Workspace Owner or Admin can enable access from Settings → Permissions.

Frequently Asked Questions

Do I need to create tasks myself?

No. Ranksphere creates Smart Tasks automatically from your location data and updates them when new information becomes available.

Why has a task disappeared?

The issue may have been resolved and the task completed automatically. Check the Completed filter to find it.

What should I do if a task does not apply?

Open the task and select Ignore. It will be moved to the Ignored section and removed from your active task list.

Are the recommendations safe to follow?

Yes. Smart Tasks recommend standard local SEO improvements that follow Google’s guidelines.

Why can’t a Guest see Smart Tasks?

Smart Tasks are hidden from Guests by default. A Workspace Owner or Admin can give them access from Settings → Permissions.

Related: Local Rank Tracking · Google Business Profile · Reviews